Accounts Payable Manager

Headquartered in Portland, Oregon, TEC has 30+ locations from Seattle to San Diego to the Midwest, serving thousands of customers across Washington, Oregon, California, Nevada, Arizona, Nebraska, Iowa and South Dakota.

TEC Equipment features Mack and Volvo heavy-duty trucks, Hino and Isuzu medium duty trucks, Wabash trailers and Cottrell auto transport trailers. We offer a large and desirable inventory of new Mack and Volvo heavy-duty trucks and all makes of used trucks. Our full-service line-up also features quality parts, state-of-the-art service, collision centers and fuel, leasing/rental, financing, and insurance. Our locations are authorized service centers for Mack, Volvo, Cummins, Meritor, Eaton and Fuller warranties. TEC truly offers the convenience of one-stop shopping for all trucking-related needs.

The Accounts Payable (AP) Manager is responsible for the day-to-day operations of the Accounts Payable Department and all accounts payable related transactions, processes, and procedures.  Duties include ensuring the accuracy and timely recording of all payables data for the Company.  The AP Manager will manage the entire AP team to provide guidance, training, and leadership for the purpose of accurate and timely AP processing and developing and implementing policies and procedures for AP functions. AP Manager will drive and monitor the achievements of the overall team and its individuals by analyzing and reporting financial information, preparing financial reconciliations, and other tasks.

In addition to the day to day responsibilities of various accounts payable transaction and reporting functions, success in this role involves effectively managing all aspects of the accounts payable department as well as planning, leading, and executing on various payable related projects.  Projects will include tactical and strategic areas including business process and systems improvements, efficiency initiatives, developing effective reporting and analysis, and expansion activities.  This includes working with cross functional resources, building and maintaining relationships with key internal and external stakeholders, and continually seeking mechanisms to streamline and automate processes.

As an Agent of the Company, the AP Manager must embody TEC Values: Teamwork, Entrepreneurship, and Customer Focus, and model appropriate behaviors to the team.

• Manage the Accounts Payable team of 8 team members and all aspects of the day to day operations of the Accounts Payable Department.
• Develop and train team members to enhance each employee’s understanding of the Company’s processes and procedures as it pertains to Accounts Payable.
• Continuously monitor and measure effectiveness of the team as well as current training and reference tools/materials and make appropriate adjustments as needed.
• Monitor all accounts payable and accrual related transactions, ensuring completeness and accuracy and that all required deadlines are met.
• Review, verify and code invoices to the general ledger as appropriate to ensure the accurate and timely recording of costs and expenses to the financial statements.
• Manage monthly closing of financial records and posting of month end information as it relates to Accounts Payable; ensure accuracy of financial statements and account reconciliations.
• Manage and evaluate all AP related escalations by understanding the root cause, training team members and establishing processes to prevent future occurrences.
• Use department specific metrics and vendor feedback to manage the quantitative and qualitative results of the AP team to ensure established expectations are being met at all times. Review, research, and work with the Corporate Controller to implement modifications to drive improvements and efficiencies in internal processes and internal controls.
• Work with the Strategic Sourcing Manager to manage vendor selection, negotiations and relations with vendors and other service providers. Maintain current status with annual Tax forms W9 and 1099 processing and filing as it pertains to vendors and purchase history.
• Maintain current department technical knowledge by remaining up to date on how to execute tasks in all areas of the department including but not limited to; data entry, check requests, rent schedules & payments, employee reimbursements, utilities invoices, payments, and reversals.
• Maintain tracking systems to report vendor account health within scope of role. Analyze current reports and metrics and provide reports to Corporate Controller and other management as needed.
• Drive to achieve a key result or group of aligned results in a high volume setting by striving to exceed vendor, internal and external customer expectations
• With the assistance of the Technical Project Specialist identify, prepare, review and implement department specific projects geared towards department and company improvements.
• Remain informed of industry products and solutions for which the department has a need, for the purposes of continuously driving improvement and efficiencies.
• Formulate, recommend and implement changes to department policies and procedure to ensure integrity of the accounts payable system.
• Management of all company Commercial Credit Cards including; new card setup and verification, fraud and lost cards, monthly statement review and posting, accruals and allocations for month end close.
• Remain knowledgeable and informed of fluctuations and discrepancies of all accounts as it pertains to payables.
• Regular and prompt attendance to provide reliable, dependable performance in support of department needs.

• Bachelor’s degree in Accounting or Finance or equivalent combination of education and experience.
• Eight to ten years of experience in a high volume AP and accounting setting
• Minimum five years’ experience in a supervisory, or management role
• Extensive experience in a customer-facing AP role
• Experience analyzing, identifying, recommending, and executing solutions based on sound data
• Experience with AP process automation and transformation
• Technical writing experience preferred
• Solid knowledge of AP processes and procedures
• Excellent written and oral communication skills
• Strong skills in MS Office (must have Intermediate to Advanced Excel skills)
• Excellent detail orientation, organization, and time management skills
• Excellent interpersonal skills; ability to communicate orally and via email with all levels of internal and external parties while building positive relationships and maintaining a high level of professionalism at all times
• Strong problem solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures
• Self-driven, intellectually curious individual with a high sense of personal ownership
• Ability to demonstrate responsibility and accountability in decision making
• Ability to lead in a cross-functional fast-paced and rapidly changing environment
• Ability to influence with authority while driving the coordinated efforts of a team
  
• Ability to prioritize multiple tasks at one time, work under pressure and meet deadlines.
• Ability to critically think through problems and identify and apply the most appropriate solution.
• Solid understanding of GAAP, regulatory standards, and compliance requirements preferred
• Exposure to medium to large sized companies that operate in a best practice environment preferred
  

TEC provides our employees and their families with a full menu of health, wellness, and retirement benefits.

New hires are eligible to participate in TEC Equipment’s comprehensive benefits plan the first of the month following your date of hire.

• Choice of two comprehensive medical plan options that include prescription drug coverage
• Choice of two dental plans that cover preventative and diagnostic care, basic and major services, and orthodontia for children
• Vision care, discounted hearing exams, and hearing aids
• 401(k) retirement savings plan with company contribution
• Life, accident, and disability insurance
• Employee Assistance Program (EAP)
• Education assistance
• Seven paid holidays, vacation accrual of at least 48 hours per year, and paid sick

All offers of employment are contingent upon successful completion of all applicable screenings.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

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